Preparing expense accruals so close week stays calm

Late expense claims and unmatched card spends are the usual close spoilers. Teams either under-accrue and surprise the next period, or over-accrue with plugs nobody can explain to auditors.

Three days before close, pull open claims, uncleared card transactions, and known travel that has not yet been submitted. Accrue with a named owner and a reverse plan for the following period.

Document cut-off: which statement date governs card spend, and how post-period receipts are treated. That single note prevents half of the follow-up questions we see in period-end reviews.

If close week still depends on one person chasing receipts by phone, add period-end expense assurance to the calendar before year end.

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